Captured Technology

5 Bits of Technology designed so That You can Work Smarter Not Harder

Nov 24 2010

Cisco 7936 IP Conference Station

Every business needs to be able to keep up with the competition and run as leanly as possible. Working smart, by improving efficiency is one of the ways in which you can achieve this and with the aid of a few business technologies, it is much easier to do than you would first think. Below are 5 examples of those business technologies which are readily available to all.

One of the first things to look at would be the communications system. Just a telephone does not suffice in a busy office these days and an internet communications system can greatly increase the efficiency of your staff. You can unify all communication tools such as telephone, fax and email systems and use them from any office giving greater flexibility. Incoming calls need never be missed again as they can be re-routed to any of the phones on your system including mobiles and can even be set to 'ring around' all of the phones on the system until someone answers.

Networking your systems is one of the simplest and quickest ways to improve efficiency and enhance communication all round. Standardizing computer systems and sharing files can dramatically change the ways in which you and your team work as each member will be able to access information from one place and updates can be seen by everyone immediately. Shared files such as these, will allow easier reporting, will streamline processes across the company and will also give a manager more 'sight' of the information stored throughout. It is also possible to share information with suppliers or customers by giving them restricted access to the network.
Business management software is all the rage these days and many companies, from large global organizations to small offices, are implementing some version or other to re-align their processes. Business management software is similar to the principle of networking your systems however, it has much more impact as processes are automated, transactions are set, everything is linked and everyone knows exactly what they are doing! This kind of software is indispensible to businesses and once implemented they would wonder how they ever managed without it.

Conference calling is a fabulous way to have a meeting or conversation with more than 2 people and will allow you to converse with as many people as you like in any location in the world without leaving your desk. No longer will a communication have to be passed on to the next person or meetings put on hold because a member of the team is away.

Book keeping software is another great way to streamline your accounting and reporting. VAT  return and end of year accounts headaches will be a thing of the past, giving businesses complete control over their financial position.

By implementing a few of these business technologies, you can help your team to drive their processes and make them work more efficiently. They can be more productive and generally work more easily giving your company an edge over those who do not know how to 'work smart'.

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 Patrick Stevens
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